Who is responsible for your information
GK+ Academy(“the academy”) is the data controller for the personal information in this platform — it decides what is collected and why. The platform is operated on the academy’s behalf by its technology provider, who acts as a data processor and only handles information on the academy’s written instructions.
What we collect
- Name, email address, and an optional phone number.
- Which team a player or coach belongs to, a player’s squad (jersey) number, and the age group a player trains in (e.g. U13) — an age band only, never a date of birth.
- Replies to training invitations (coming / not coming) and any optional note added to a reply.
- Attendance records and any optional note added to them.
- Coaches’ written feedback on a player’s development (technical, tactical and physical notes, and targets to work on), kept private to the player and their coaches.
- Training videos uploaded to a player’s account for analysis, and the coach’s analysed result — each kept private to that player (visible only to the player, their coach(es), and academy admins).
- A parent or guardian’s name, phone and relationship, held as contact details on their young keeper’s member account.
- When you apply to join, the details you give to start a member account — the goalkeeper’s name and a sign-in email (and optional phone), an optional parent/guardian contact and age group, and any note you add — collected with your consent. (Historical register-interest enquiries submitted before this, including any advert/campaign attribution recorded at the time, are kept read-only and deleted within twelve months.)
We do not collect dates of birth, home addresses, or any medical, dietary, or other special-category information. Please do not put such details into notes (see below).
Why we use it
Solely to run the academy’s training operations — organising sessions, taking attendance, managing teams, and sharing each player’s training footage privately with that player and their coaches. We do not use it to advertise to you, to build a profile of you, or to track you across other sites, and we never sell it.
Where your information is held
Data is stored with Supabase (database and sign-in) in the AWS eu-west-3 region in Paris, France, and the application is served by Vercel. Both providers act under data-processing agreements, and the storage region is covered by the UK’s adequacy arrangements, so your information stays protected to UK standards.
How long we keep it
The current intended retention periods are:
- Attendance records and development notes: the current season plus two years.
- Training footage: twelve months, unless specifically flagged to keep longer.
- Dormant accounts: two seasons of inactivity, then removed.
- Applications and enquiries: an application you make becomes part of your member account (kept for the periods above); any earlier register-interest enquiry is kept up to 12 months, then deleted.
For young players — in plain words
We keep your name, the team you play for, your age group, whether you are coming to training, and any videos you or your parent upload for your coach to look at.
Your teammates can see your name, shirt number, and age group. Your coaches and the academy admins can see the rest, like whether you are coming to training — and if a parent looks after your account, they see it too. Players from other teams cannot see your information.
You can ask to see what we hold about you, or ask us to delete it. Ask a parent, your coach, or the academy and they will help.
Your rights
You can ask the academy for a copy of your information, ask for mistakes to be corrected, or ask for your information to be deleted. To make a request, contact the academy at hello@gkplus.co.uk.
If you are unhappy with how your information is handled you can complain to the Information Commissioner’s Office (the UK data regulator) at ico.org.uk.
Cookies
This platform sets only the strictly-necessary cookies that keep you signed in. They are essential for the service to work, so under the privacy rules (PECR) we do not need — and do not show — a cookie banner. We use no tracking, analytics, or advertising cookies or scripts of any kind, ever.
Automated decisions
We do not make any decisions about you by automated means, and we do not profile you.
Training videos and consent
Training footage is private to the individual player. A clip is uploaded to the player’s account for analysis (by the player, or by the parent who looks after their account), and the player’s coach returns the analysed result. Each video is visible only to that player, the player’s coach(es), and academy admins — never to other players or the wider team. The academy records whether it holds a signed media-consent form for each player; the paper consent form the academy collects is the authoritative record. Consent is never given through this platform, and a child can never self-consent here.
Contact
For any privacy question or request, contact the academy at hello@gkplus.co.uk.